Town of Monkton Facility Use Request Form

Use this form to request use of the following spaces:

1. Community Room at the Monkton Town Hall
2. Outdoor patio space behind Monkton Town Hall
3. Russell Memorial Library South Wing (also known as the Monkton Library)

The Library South Wing may be requested only by members of town committees,boards, town employees and officials. Library Staff and Trustees are given priority access to this space.

In order to reserve your space, please submit this form at least 3 weeks in advance. This is especially critical when liability insurance is required.

Name of Applicant (Organization Name if Applicable)

Mailing Address

Your email

Phone number

Please select the option below that applies to you:

• Municipal Group (NO CHARGE):
  Town of Monkton boards, committees, officials, staff, volunteers, employees,
  and others invited or approved by the Selectboard for municipal purposes.

• Civic Group – Resident (NO CHARGE):
  Groups or persons serving the civic, cultural, educational, social, historical,
  or recreational interests of Town residents. Application required. Insurance may be required.

• Civic Group – Non-Resident (NO CHARGE):
  Groups serving the broader community, including but not limited to Town residents.
  Application required. Insurance may be required.

• Private Non-Profit Group ($75 / 2 hours, $10/hour thereafter):
  Town residents or businesses for private, non-profit purposes.
  Application and liability insurance required.

• Commercial Group ($100/hour):
  Commercial or profit-making activities. Liability insurance required.

Municipal GroupCivic Group ResidentCivic Group Non- ResidentialPrivate Non-profit GroupCommercial Group

Reservation Details

Which space would you like to reserve?
Town Hall Community RoomTown Hall Outdoor PatioLibrary South Wing (*Not available during library open hours, which are Tues &Thurs 3-7; Fri & Sat 9-1pm)

Describe Activity/Event

Number of Attendees

Start Time
: AMPM

End Time
: AMPM

For what date would you like to reserve the space? If you will book for multiple dates, please put the first date here. If you do need the space for ongoing dates, please elaborate under the Describe Describe Activity/Event or Use field.

Policies & Conditions

AGREEMENT TO TOWN OF MONKTON FACILITY USE POLICY.

I have read the Town of Monkton Facility Use Policy and agree to its provisions. Facility Use Policy

I have reviewed the guidelines below how the room is to cleaned and restored after use. Room Guidelines

INDEMNIFICATION AND HOLD-HARMLESS.

I agree to indemnify and hold-harmless the Town of Monkton, its officers, agents, and employees from any and all loss or liability which may result from the claims of injury to person or property from any cause arising out of or during the use and occupancy of the Facility by Applicant and Applicant's guest, agents, employees or service providers.

The Facility will not be booked until any and all Rental Fees, Deposits have been received and all other conditions, including any required insurance have been met. The key deposit will be refunded upon return of the key and certification that the Facility was left in satisfactory condition.

The Security Deposit will be returned upon certification that the Facility was left in satisfactory condition. Satisfactory condition is returning everything to its original location, disposing off all trash in proper receptacles, and leaving the space as it was found in safe, clean condition.